Isn’t it annoying when you can’t find a meeting room? Or worse, you get kicked out without finishing your meeting because you could only book it for one hour when you needed two!
This is a common problem with many business entities today. Traditional offices simply do not have enough meeting rooms available to accommodate everyone that’s having a meeting.
And everyone’s having a meeting.
This issue is exacerbated now that businesses have downsized to smaller offices or moved into coworking spaces. A coworking space may give you access to more meeting rooms, but there are also more companies having meetings.
Having spoken with multiple CXO/Facility Managers looking into office closures and downsizing, there are genuine concerns that employees, managers and executives will not have access to rooms where they can conduct client, team and project meetings.
Fortunately, there are solutions.
Virtual Meetings
Companies that have adopted the hybrid working model or work remotely full-time, can take advantage of technology to hold virtual meetings. You don’t have to book a meeting room when all the participants are connecting from the comfort of their own homes.
Virtual meetings are also cost-effective and reduce your carbon footprint – and thus contribute to a healthier ESG rating. You can also record virtual meetings which can save time typing up the minutes of the meeting.
However, virtual meetings also have a downside. A common problem is that poor internet connections are disruptive. When the connection keeps breaking up, people miss what you’ve said and you have to repeat yourself. This prolongs the meeting and you’re tight on time as it is.
The much-talked-about “Zoom fatigue” is also a factor. Virtual meetings are not as productive as in-person meetings and remote workers often get ignored. Because you’re not all in the same room, the energy and dynamic are diluted.
Not only that, but researchers at Stanford University found that in-person meetings are more satisfying, psychologically and emotionally. Participants are also more focused and creative during face-to-face meetings. In virtual meetings, we zone out.
Access Multiple Meeting Rooms With BluDesks
Whilst virtual meetings are fine for short check-in meetings when you need to get into the nitty-gritty of a subject matter, in-person meetings are the best option.
If you can’t find a meeting room in your office building, look for vacant meeting rooms elsewhere. Ordinarily, that would be impossible, but with a BluDesks membership, you have a simple and effective solution at your fingertips.
BluDesks gives you access to multiple meeting rooms close to where you live. Meeting rooms are available at an hourly rate. There are no fixed fees or monthly subscription payments, and therefore, no risk of paying for space when you’re not using it (unless you cancel the meeting within less than 24 hours of your scheduled booking).
There are plentiful meeting rooms available through BluDesks. You will find appropriate meeting rooms in various sizes, fitted with multiple plug sockets, TV/audio equipment and refreshments available on request.
Can’t find a meeting room. Join BluDesks today and access multiple meeting rooms whenever you need one.